How to Submit Names to the Index

Contact Special Collections & Archives (see contact information at the bottom of this page) so we can confirm that the data is needed and is not duplicating work already being done. Or prepare an Excel spreadsheet to help us automatically upload your data. If you do not have access to Excel, let us know so that we can approve other spreadsheet formats.

• * In preparing the spreadsheet follow the example below and [ download the Excel template ].
• * Do not use the apostrophe (') character to in the spreadsheet to indicate a string - just type the data into the cell.
• * Dates should be in the day-month-year format without hyphens (e.g. 20 Jan 2004). To achieve this format you may have to create a custom date format. You can do this by selecting the dates, choosing "format cells," finding the closest date format match to 20 Jan 2004, and then clicking on "custom" (below "date" on the left-hand side). In the "type" field you will see something like "dd-mmm-yyyy".

If you have any questions about your spreadsheet, feel free to e-mail us a sample of what you have done and we can confirm whether or not the formatting is correct.

After reviewing the records, send them to us by e-mail. If the file is too large for our e-mail capacity for attachments, you can mail them to us on a CD or through a shared file. Make sure to keep a backup copy on your computer!

Column Heading Example

g_last_name

g_first_name

g_residence

b_last_name

b_first_name

b_first_name

b_residence

m_place

m_date

m_county

m_state

m_volume

m_page

m_comment

Column Heading Descriptions

Column Name	Column Description	Max # of Characters
g_last_name	Groom's Last Name	40
g_first_name	Groom's First Name	60
g_residence	Groom's place of residence - city, county, state	80
b_last_name	Bride's Last Name	40
b_first_name	Bride's First Name	60
b_residence	Bride's residence - city, county, state	80
m_place	Marriage place	70
m_date	Marriage date	11
m_county	County of record	30
m_state	State of record	20
m_volume	This column is based on the county's record system	11
m_page	Accompanies the volume number	11
m_comment	Meaningful comments that are brief are included here	500